ShipIntel Pre-Fix (Chartering) is for commercial ship- and cargo owners, and cargo operators, but might also be useful for shipbrokers.
An AI powered chartering solution built on top of ShipIntel Essentials, helping chartering teams identify opportunities faster, evaluate options, managecargoes and vessels, perform voyage calculations and compare the differentoptions, to make better commercial decisions.
ShipIntel Pre-Fix is designed around familiar workflows and helps you automate tasks where possible releasing time for you to evaluate the options and make informed decisions.
Plan faster - Work more efficient - Earn more!
Every day involves going through thousands of emails, searching for internal documents, using different AIS softwares, fielding broker calls, and performing one-by-one voyage calculations. The result is diluted focus and missed opportunities.
Since ShipIntel is a holistic software with "several tools in one" and is built around familiar workflows with semi-automated tasks (while still keeping a human in the loop), ShipIntel will help you save hours each day and give you more time to evaluate and make informed decisions.
Too many standalone tools (AIS data, email management, email parsing, voyage calculations, bunker prices, office software etc.) results in wasted time, costly licensing costs and constant context switching. Your AI strategy suffers because software don’t share the same definitions or data context model.
ShipIntel is an holistic solution and "includes several software in one"; processed AIS data, email management and parsing, pre-voyage calculations, bunker planning, and carbon emission calculation, seamlessly integrated in one solution. ShipIntel Pre-Fix can also be integrated with Microsoft 365, is very affordable and works out of the box with no hidden costs and no need for IT configurations.
Manual overload and constant context switching creates stress and fear of missing out so different research reports estimates that employees spend only one-third of their day on productive work, the work they were hired and paid to do.
AI can help improving the productivity but then it needs machine readable data, a context understanding and human in the loop. Data trapped in silos inside different software makes insight suffers and productivity gains become impossible. ShipIntel is a fully integrated system that breaks down these barriers, enabling context-rich analysis, fast and smart outputs with actionable data.
Your fleet (owned or TC in) with technical description and constrains, parsed operation emails showing you next open port and time. A list of already fixed or owned cargoes.
Start distribute responsibilities.
Find relevant information in structured lists. Information that you usually collect from many different sources: emails, WhatsApp, ChatGPT, documents (OneDrive), phone calls, softwares etc.
Which cargoes and how many cargoes are available in the market? From where? Based on cargo size, type, laycan, requirements, loading or discharging areas. Whom might compete for these cargoes? Are there any TC candidates available?
When a vessel or cargo is fully fixed, the recap is approved and subs are lifted you will be taken through the semi-automised hand-over process. From fully fixed to fixture notes in minutes. The done deals are updating your fleet and cargo list, and you can focus on finding new business.
Decide which broker you want to suport for different options. Quickly give an indications or firm offer with auto-filled in emails. Sensitivity graphs for negotiating power. Tracking team and negotiation progress. Same flow f you want to fix without calculating.
Find cargoes matching your vessels, or vessels matching your cargoes. Discuss and talk to your brokers. Calculate and compare the different market options including bunker planning. How many similar vessels will be open in the same position if we fix this cargo?
Team fleet gives your team a shared overview about open vessel and cargo positions in real-time. The team fleet list shows open port, ETA and ETD's for vessels you own or have chartered in on TC, incl a
ShipIntel parse operations emails and the operation manager can approve and then the vessels are updated.
You will find everything you have fixed listed; the cargoes with laycans, COAs and liftings with nominations.
Assign responsibilities across the team and receive “time to fix” alerts.
Follow all information from the emails arrives in your Inbox, until you and your team have decided to act or filter it away. Assign responsibilities and follow the progress in your team.
The email client in ShipIntel sort the content in your text messages into machine readable tables, for cargoes, TC positions, TC requirements etc.
The ShipIntel email client also build a team contact book "on the go" and link contacts and companies to vessels, ports and cargoes, making it very quickly to find whom to call for whatever "problem or solution".
Study the vessel traffic in ports and quickly find if you need to add more time waiting in ports.
Find which vessels might compete for the same cargoes as your vessels, or which vessels might be candidates for your cargoes. Find daily updated bunker prices and grades in ports, included a forward curve. The calculations include the costs for EU ETS.
Retrieve previous charter parties, technical drawings, and other documents stored in folders attached to the vessels, cargoes and ports.
Log call notes as you speak.
ShipIntel is a holistic software that automatically structures maritime data into a machine-readable formats, allowing you to analyze and compare data directly, right out of the box.
This is a key efficiency advantage: if you use separate software tools instead, someone has to manually map and structure the data from each one so they can "speak the same language" and be compared accurately which is a time-consuming, error-prone extra step that ShipIntel eliminates.
he market never sleeps and ShipIntel quickly gives you the real-time updated information you need to continuously evaluate the market options.
Do quick smart "Back of the envelope voyage calculations" or do more advanced voyage calculations. Be notified in real-time about new market opportunities and vessels movements.
Assign responsibilities within your team and track progress.
Run statistics on cargo and TC requirement.
A list for market fixtures / structured market reports.
Since the data is structured from it arrives in your email inbox and follows recognisable chartering workflows you will save hours each day doing voyage calculations and compare different options.
The voyage calculations are flexible and can quickly move from quick & simple to more advanced with several loading and discharging ports, adjust for canals/ no canals, where to bunkering, repositioning of a vessel.
Easy to compare different cargo anf vessel options to pick the right vessels for the right cargoes, and compare freight rates, TCE and where and when the vessel will be open if you fix specific cargoes. You will find cargoes matching vessels from a map view or in lists.
You will have more time to discuss the options and how to negotiate with your broker, and most likely by combining ShipIntel Pre-Fix, with your knowledge and experience, you will improve the teams profit.
Broker visibility: See which brokers sent each quote and choose your preferred counterparty.
Quick replies: Auto-filled emails for rapid first offers.
Thread summaries: From first quote to recap, captured in one view.
Status tracking: Open → In negotiation → Fixed on subs → Failed → Fully fixed.
Team visibility: See who’s working on what (e.g. “Ola is calculating this cargo”).
Fast-track fixing: Go straight to fixture note/hand-over without a full calculation.
Analytics: Cargo counts by region/broker; month-over-month comparisons.
Fixture notes are made on the go.
Hand over:
Optimize commitments, COAs, fixed vessels & spot cargoes.
Explore our solutions through a live personalized demo where you ask the questions and we show you how to find the answers in ShipIntel.
We decided to change over to ShipIntel because it is a great and user-friendly ship tracking system with so much more. With over 50 vessels in our ship project finance portfolio, we need ship details, alerts, port info, traffic statuses and trends all the time. ShipIntel is a tool that easily gives us such information and connects our team.
ShipIntel is our go-to solution for portfolio monitoring. ShipIntel is a reliable software built on high-quality data, followed by excellent customer and user service. Exactly what we need to gain real-time insight to empower our team's strategic decision-making.
Having used several competing AIS providers, we were confident in our decision to add ShipIntel Essentials to our toolbox. We are impressed with its sleek, responsive, and easy-to-use interface and we're excited to leverage its full potential in our day-to-day operations. Maritime Optima has been very attentive, listening to our needs and implementing functions we have requested.
We started using ShipIntel because we needed an AIS software and a sea route calculator. We added more features because we gained access to high-quality AIS data, smart AI searches, and a very user-friendly software at an affordable price. There are too many stand alone softwares, and we have started looking for a kind of all in one software that gives us what we need at an affordable price.
We chose ShipIntel because it is an innovative solution, easy to use, and comes with a very competitive price. We continued using ShipIntel because the Maritime Optima team continuously develop and maintain the software. We also think it is an advantage that maritime software is developed by people that have been working in the industry. So the easy to use, relevancy, high AIS quality and price makes ShipIntel a unique maritime software box.
We believe ShipIntel stands out on key points such as coverage, search/filters/lists, and user interface. The highly skilled IT team is supplemented with experienced shipping people, so we are confident that ShipIntel will continue developing to our benefit.
